Vendor Registration

All vendor information found here! Maps, applications, handbook, set-up details, hotel information and more found on this page.


Show Dates

Wednesday, March 21, 2018     5:30pm - 8:30pmPreview Night. All exhibitors should be ready for business.
Thursday, March 22, 201810am - 9pm
Friday, March 23, 201810am - 9pm
Saturday, March 24, 201810am - 9pm
Sunday, March 25, 201810am - 5pm

Landscape garden exhibitor and vendor participation in Plantasia is open to landscape professionals and/or products/services related to the green industry. All exhibitors must be approved by Plantasia. See below for the application, map, Handbook, and further information on the show.


Plantasia Features


Preview Night

More details will be announced so please watch your email for up-to-date information on this exciting evening. Exhibitors will be open and ready to do business! We are pleased to announce that Star 102.5 will be our Preview Night partner. Vendors will have two complimentary passes (total of two no matter how many vendor booths you have) to work their booth this evening. Landscaped Garden Exhibitors will have 6 complimentary passes for the evening. Additional tickets can be purchased if needed - contact Joyce at 716-741-8047 or membership@plantwny.com for details.


Application/Maps/Additional Information

Please note that the application and deposit is your first step in applying for a space. There are two ways to apply:

Spaces will not be reserved without a deposit. Once your application is reviewed and deposit is received, you will receive a confirmation of your booth selection with any balance owed in the mail. If your top three choices are not available, you will either be notified of available spaces or placed to your closest choice. Plantasia reserves the right to reject an application and will return your deposit if application does not meet with approval. All deposits, once accepted, are non-refundable. Insurance (must be written as our sample indicates) and a copy of your Certificate of Tax Authority (if selling product) is required.


Please read the 2018 Handbook for further information on the show - it includes set-up information and a sample of liability insurance.


Forms appear in a popup window as an Adobe PDF. You will need to disable your popup blocker and have Adobe Reader to view.


Landscaped Garden Exhibitor Application (PDF) or Apply Online

Vendor/Artisan/Not-for-Profit Application (PDF) or Apply Online

2018 Handbook

Set-up and Tear Down Rules/Regulations (will be posted in February - see the Handbook for Set-up and Tear Down Times)

Artisan Hall Map

Fairgrounds Event Center Map

Utility Order Form (phone and additional electric service)


Lodging

Plantasia has reserved hotel rooms at the Holiday Inn Express & Suites located less than 3 miles from the Event Center; on Commerce Parkway off of Camp Road, by the NYS Thruway.

Book on-line at $89.00 per night using the code "PL6". You can also call the hotel directly and use the same event code.

Please note, the block is only reserved up until March 1, 2018.
Holiday In Express & Suites
3565 Commerce Place
Hamburg, NY 14075
716. 648. 9200
www.hiexpress.com/hamburgny