Landscape Garden and Vendor Registration

All landscape garden and vendor information found here! Maps, applications, handbook, set-up details, hotel information and more found on this page.

Show Dates

Wednesday, March 20, 2019	5:30pm - 8:00pm	Preview Night. All exhibitors should be ready for business.
Thursday, March 21, 2019	10am - 9pm
Friday, March 22, 2019	10am - 9pm
Saturday, March 23, 2019	10am - 9pm
Sunday, March 24, 2019	10am - 5pm

Landscape garden exhibitor and vendor participation in Plantasia is open to landscape professionals and/or products/services related to the green industry. All exhibitors must be approved by Plantasia. See below for the application, map, 2019 Handbook, and further information on the show.

Plantasia Features

Two buildings of garden and vendor space!

Garden Spaces

• 15 Premier Landscape Garden Spaces, ranging from 400 sq. ft. - 1,000+ sq. ft. To have a landscape garden space you must be a current member of PLANT WNY. Visit www.plantwny.com for details of membership.
• Cost per garden space is only $300 per member firm. Price includes electric, web listing and live plant material based on the square footage of your space. It doesn't get any more cost effective than this.
• New for 2019: Plantasia will be providing landscape garden spaces with company name signage. Our Plantasia guests come to see your beautiful gardens and too much signage can obstruct that view. We realize you would like to recognize your partners or those who provided support to you and you can do that in flyers or business cards that you would keep at your display table/stand. There is to be no other signage in your garden area but the sign we will provide.
• Further landscape garden information will be provided upon your registration approval.
• Comprehensive advertising/public relations program: TV/radio advertising, live television/radio broadcasts, media partnering with The Buffalo News, WBEN, Spree Publishing, and Upstate Gardeners' Journal

Vendor Spaces

• Over 170 vendor booths (booths are 10' x 10' except for spaces indicated on map)
• Vendors, artisan, and not-for-profits provide plants, tools, pottery, statuary, garden accessories, services, education, and more that are garden/landscaping related.
• Cost per booth is $575 (member - dues MUST BE PAID by February 4, 2019), $750 (non-member), $275 Artisan Rate (Artisan Hall only), $425 Non-Artisan Rate in Artisan Hall and $150 Not-For Profit Rate (Artisan Hall only - 1 booth limit).
• FREE- electric, wireless and web listing. Tables are extra. Corner space extra.
• Vendors can use their own signage to identify their booth. We will provide a sign with your company name and booth number on it.
• Comprehensive advertising/public relations program: TV/radio advertising, live television/radio broadcasts, media partnering with The Buffalo News, WBEN, Spree Publishing, and Upstate Gardeners' Journal.

Preview Night

More details will be announced so please watch your email for up-to-date information on this exciting evening. Exhibitors will be open and ready to do business! We are pleased to announce that Star 102.5 will be our Preview Night partner. Vendors will have two complimentary passes (total of two no matter how many vendor booths you have) to work their booth this evening. Landscape garden exhibitors will have 6 complimentary passes for the evening. Additional tickets can be purchased if needed - contact Joyce at 716-741-8047 or membership@plantwny.com for details.

Application/Maps/Additional Information

Please note that the application and deposit is your first step in applying for a space. There are several ways to apply:

• Print the PDF application and mail with your deposit
• Apply online and then mail your deposit
• Apply online and pay your deposit online

Spaces will not be reserved without a deposit. Once your application is reviewed and deposit is received, you will receive a confirmation of your booth selection with any balance owed in the mail. If your top three choices are not available, you will either be notified of available spaces or placed to your closest choice. Plantasia reserves the right to reject an application and will return your deposit if application does not meet with approval. All deposits, once accepted, are non-refundable. Insurance (must be written as our sample indicates) and a copy of your Certificate of Tax Authority (if selling product) is required.

Please read the 2019 Handbook (see link below) for further information on the show - it includes set-up information and a sample of liability insurance.

Forms appear in a popup window as an Adobe PDF. You will need to disable your popup blocker and have Adobe Reader to view.

Vendor/Artisan/Not-for-Profit Application (PDF) or Apply Online

Landscape Garden Exhibitor Application (Non-Vendor) (PDF) or Apply Online

2019 Handbook

Artisan Hall Map

Fairgrounds Event Center Map

Sample Insurance Certificate

Lodging

Plantasia has reserved hotel rooms at the Holiday Inn Express & Suites located less than 3 miles from the Event Center; on Commerce Parkway off of Camp Road, by the NYS Thruway.

Book on-line at $89.00 per night using the code "P8T". You can also call the hotel directly and use the same event code.

Please note, the block is only reserved up until March 1, 2019.
Holiday In Express & Suites
3565 Commerce Place
Hamburg, NY 14075
716. 648. 9200
www.hiexpress.com/hamburgny